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ballot vote

A method of voting in which ballots[md]usually pieces of paper[md]are passed out to each voting member, the member fills in the ballot, and the ballot is collected. Instructions from the chair might be: "Please mark your ballots clearly, fold them one time, and hand them directly to a teller."

board of directors

A specified group of members who make decisions on behalf of the organization. The membership, authority, and limitations of this group are specified in the bylaws. Meetings of the board are usually only open to members of the board and their invitees.

board of directors meeting

Because it takes a lot to run an organization, and all the members do not have a tremendous amount of time to devote to the organization, the members give some of the responsibilities of running the organization to a group of people frequently referred to as the board of directors. Thus, the board meeting is a meeting of a specified group of members who make decisions on behalf of the organization. The membership, authority, and limitations of this group are specified in the bylaws. Because this group has been given total authority over specific aspects of the organization, meetings of the board are usually only open to members of the board and their invitees and the meetings are usually held in executive session.

budget

The itemized estimate of income and disbursements.

business

An item or matter brought up at a meeting in the form of a motion, for action by the assembly.

bylaws

A governing document that, when used without a constitution, comprises the highest body of rules of the organization except rules from a higher governing authority, such as a parent body or laws. In the bylaws, an organization is free to adopt any rules it may wish, subject to higher governing authority such as a parent body or laws, even rules deviating from the organization’s established parliamentary authority.